RECRUITMENT DATA PRIVACY POLICY IM PRODUCTION

IM PRODUCTION, located at 50 rue Croix des Petits Champs, 75001 Paris, France, and its subsidiaries (hereinafter collectively referred to as “we”, “us”, or the “Company”)  are committed to the protection of the personal data of candidates applying for its job offers and individuals submitting unsolicited applications (hereinafter “you”).

This privacy policy (hereinafter “Policy”) describes how we collect, process and share your personal data.

We handle your personal data strictly in compliance with the applicable data protection laws, in particular the General Data Protection Regulation (“GDPR”) and the French Data Protection Act (Loi Informatique et Libertés, “LIL”).

As the data controller, we aim to provide you with clear and transparent information about how your personal data is collected, stored, and processed. 

• Personal Data: What Does It Mean?

To fully understand this Policy, it is important that you know what is meant by the term personal data. Personal data refers to any information that enables your identification, whether directly or indirectly (hereinafter referred to as “Personal Data”). This may include your last name, first name, postal and email address, phone number, as well as information provided in your CV.

• When Do We Collect Your Personal Data?

Your Personal Data is collected directly from you when you respond to a job offer that we have posted on recruitment platforms (such as LinkedIn, FashionJobs), and throughout the recruitment process.

Your Personal Data may also be collected when you send us an unsolicited application directly.

• Why Do We Use Your Personal Data?

To help you better understand the characteristics of the processing activities we carry out, the table below outlines the reasons why we process your Personal Data (purposes), the justification for such processing (legal basis), and the duration for which we retain your data (retention periods).

PURPOSES	LEGAL BASIS	RETENTION PERIODS
Managing your application Pre-selection of your application Assessment of your ability to fulfil the role	Performance of pre-contractual measures taken at your request	For the duration necessary to complete the recruitment procedure and until the hiring decision, then up to 3 months following the end of the recruitment process.
Maintaining our CV database	Your consent	Subject to the candidate’s prior consent, for a period not exceeding 2 years from the last contact with the unsuccessful candidate, in order to be able to contact them for future job opportunities.
Managing pre-litigation and litigation	Our legitimate interest in retaining your personal data for evidentiary purposes	For a period of 5 years in archive starting from the hiring decision.

• Who Are the Recipients of Your Personal Data?

Your Personal Data is accessible within our various departments only to individuals duly authorised to process it based on their respective roles and responsibilities – in particular, members of our Human Resources department and relevant managers.

Where applicable, we may share your data with external service providers acting on our behalf and under our instructions, such as recruitment agencies. We ensure that such providers offer the necessary guarantees to maintain the security and confidentiality of your data.

• Are Your Personal Data Transferred Outside the European Union?

Your data is not transferred outside the European Union.

• What Are Your Rights Regarding Your Personal Data?

In accordance with applicable data protection laws and subject to the relevant conditions, you have the right to access, rectify, request the erasure of, or object to the processing of your Personal Data. You may also request the restriction of the processing of your data, which allows you – subject to the applicable conditions – to ask us to suspend the processing of your Personal Data. Where applicable, you may withdraw your consent at any time regarding the retention of your data for the purpose of maintaining our CV database.

You also have the right to data portability, which allows you, in certain circumstances, to receive your Personal Data from us in a structured format and transmit it to another data controller.

In addition, you have the right to define general or specific directives regarding the handling of your Personal Data after your death. Specific directives may be recorded directly with us. General directives may be registered with a trusted third party certified by the CNIL (French National Commission on Informatics and Liberty). You may modify or delete these directives at any time.

You may exercise your rights by contacting us at the following email address: gdpr@isabelmarant.com.

In case of a complaint regarding the protection of your Personal Data, you have the right to lodge a complaint with the CNIL at : https://www.cnil.fr/.

To ensure the confidentiality and security of your Personal Data, we may need to verify your identity before processing your request. In case of reasonable doubt as to your identity, you may be asked to provide a copy of an official identity document to support your request.

If you have any questions about how we use your Personal Data, you may also contact us by email at: gdpr@isabelmarant.com.

Last updated on: 2025-10-21